How to post a letter online? Or How to “send a letter online”? Do you know how people celebrated the victory of Kumari P.V.Sindhu when she won the prestigious Silver Medal in Olympics in badminton?
Of course, many celebrated by sending her ePost with loads of wishes written in them. Yes, so, this is the new way of sending wishes. Even, some of the children drew their art wishing her in A4 and send a letter online through ePost. Now you will know how to post a letter online.
Indeed, you may know that she is the youngest and first female individual to bag an Olympic Silver medal representing India. In truth, this was the second instance of a podium finish at the Olympics by any Indian badminton player. Thus, ePost has become a savior of Fans who wish their celebrity as they need not worry about the address.
Of course, they just need to write the name and city and the message/picture they wish to send. And the rest will be taken care of by India Post.
Read More: International Speed Post
How to post a letter online: Background
How to “send a letter online”? We know that the Department of Posts(aka India Post), a trusted Central Government organization, has been catering to the needs of many in written form of communication for more than 150 years in Indian history.
Postman has been the identity of the Post office while delivering the letters and paying the money orders at the doorstep of the customer.
Indian Law has given the unique recognition to India Post as authorized and legally valid service when an article is delivered through the Postman.
So, even today, registered post serve as a legally valid service and all court notices and lawyer notices are being served through registered post.
In its efforts to make the benefits of e-mail accessible to everybody and also to link the digital divide, the Department of Posts has presented ePOST service.
So, let`s deep dive and know how to post a letter online through ePost.
“write letters online”: ePost Induction: a service to know how to post a letter online.
Of course “write letters online” is often thought of. In fact, with the advancement in technology and the introduction of many e-services like SMS, emails, WhatsApp, phone calls, the written form of communication has downsized.
But, in place of written communication, business mail like statements of shares, bonds, ETF of several companies, credit and debit cards, PAN Cards, Aadhaar cards, passport and other documents especially e-commerce parcels like COD(cash on delivery) has improved their mail volume in another direction.
Even today there are locations in India without proper internet facility owing to their remoteness or otherwise.
People living in such remote villages of India, with no connectivity, can have also access to the e-services launched by India Post as a substitute and enable them to “write letters online”.
How to “send a letter online”?
When it comes to how to “send a letter online”, the vulnerability of rural villages for exposure to Network is often thought of.
Keeping in mind, the requirement of essential services of the remote villages and other places also where its utility is best, India Post has conceptualized a new service called ePost.
For this purpose, ePost centers have been set up in the Post Offices, covering all the districts and major towns.
These ePost centers are equipped with an internet connection, computers, printers, and other necessary equipment also. However, ePost service is not limited to the ePost centers. So, you can avail of this service from any Post Office to “write letters online”.
All customers irrespective of the location where you live, either from rural areas or metros, can send and receive ePost messages.
However, the messages that are booked at Post Offices which are not the ePost centers are sent to Post centers for scanning and dispatch.
In the same manner, any ePost messages destined beyond the delivery jurisdiction of ePost centers will be printed and also sent to concerned post offices for delivery at their end.
Online ePost: How to post a letter?
One can avail of ePost service through the internet from home even online apart from post office premises also. You can make payment through the provision of prepaid cards from post offices also.
You can send ePost online also. Steps to “send letters online” are:
How to “send letters online”?
1. For this to happen, you need to click ePost Portal.
2. Register as a user & can access the service and following the instructions.
3. For now, only text messages are allowed to be sent in this method.
4. You can also send e-messages to email ID(s) wherever in the globe to “send letters online”
5. You can do Booking from both a Post Office or from a customer’s computer at home or office.
6. ePost messages will normally be printed on A4 size paper (8.27” x 11.69”).
7. Therefore, the message booked should be in sheets of no more than A4 size.
8. However, there is no limit on the number of pages that can be sent using this method to “send letters online”.
9. As per the Indian Post office Act, these ePost messages are treated on par with unregistered letters.
With the introduction of ePost by India Post, people from even remotest locations can also send “send letters online” and receive email communication irrespective of the fact that the addressee or the sender has the access to internet or computers.
ePost for Corporate customers: How to post a letter online?
Apart from benefitting the people of remote Indian locations without internet, epost Indiapost allows businessmen and professionals also to promote their goods and services to hand-picked customers.
They can send their publicity material even from their or home or office from their computers, without having to spend for the printing of advertisements and then on posting or hand-delivering them.
How to post a letter online?
Further, you can send or receive letters/ messages/ communication in A4 paper or so in electronic mode through ePost Indiapost.
ePost is a service that makes use of electronic technology wherein the Post offices send the messages in soft copy and the receiver will receive the message in hard copy.
However, in this ePost service, you are charged with reasonable and fixed price @ Rs 10/- per page.
Conveyance of letters online has never been so simple and easy, particularly when either sender or receiver or both do not have the internet connection facility.
One of the good features of ePost India is that the user can also send a communication in multilingual. Further, you are allowed to send pictures, images through ePost as Post office just scans your document and forward the same to destination in soft copy.
In truth, through ePOST Indiapost, customers can send their mails to any destination in India. Through a vast network in place with 1,55,000 Post offices for India Post, ePost messaging is possible with a blend of electronic communication and also physical delivery by the postman.
ePOST sends messages as a soft copy through the internet and at the destination, it will be delivered to the addressee in the form of hard copy. In the case of Corporate customers, they can have a business agreement beforehand and avail of ePost with India Post.
Corporate customers are offered special ePOST tariffs and other value additions
For any Corporate business tie-ups in this regard one can address:
Business Development Directorate
Department of Posts, Ministry of Communications,
Dak Bhawan, Sansad Marg,
New Delhi – 110 001
Toll-free No. : 1800-11-8282
|Retail||Rs. 10/- per page of A4 size paper- when message is sent through Post Office.|
Rs. 6/- per page – in case customer uses his own premises
|Corporate||Rs. 6/- per page of A4 size paper|
Rs. 5/- per page of A4 paper if a Corporate customer sends 50 or more messages in one go –
|Messages-Many to one (The message will be delivered in recipient’s email box)||a) Rs 5/- per page of A4 size for the 1st sender|
b) Rs. 5/- per attachment thereof (up to 1 MB)
c) Rs. 5/- for each subsequent sender –
|Messages -One to many. (The message will be delivered in recipient’s email box)||a) Rs 5/- per page of A4 size for the first 10 recipients|
b) Rs. 5/- per attachment thereof (up to 1 MB)
c) Rs. 3/- for each subsequent recipient from 11th to 20th recipients
Salient Features of ePost service in India Post
By using the ePost India prepaid card, the user can send a letter online even if both sender and receiver are not connected to the internet.
Further, you are allowed to book ePosts in any post office to send your messages to your near and dear.
You may also give in a pen drive, in a soft copy, instead of a hard copy.
The given post office where you book ePost will also grant a receipt in token of having received the money for ePost India. Further, the Post office scans the hard copy, if you have given a hard copy and transmits in e-format to the destination post office which in turn will take a print out and arrange for delivery through the postman.
ePost with soft copy
If you have given in soft copy in a pen drive, it will be forwarded to the destination post office using epost delivery software and will be sent similarly to the destination post office for further delivery to the end customer through postman.
Not only retail customers, but ePost offers a rebate to corporate customers also, thereby benefitting them as well. Corporates use this ePost service for sending their brochures, advertisement material, and also notices statements to its customers.
Reliance Industries is also one of the big customers using ePost services for sending them to its customers at ease.
If bulk postings are utilized by corporate customers, they are provided with discount structure also. The best part is that they can design, modify the material targeting the customer profile and reach out too many customers with ease and of course more swiftly which is not found in the traditional Postal services.
ePost Process in short:
In short, the process involved in ePost services is as follows:
1. You have to provide the message along with the addressee`s address/ email to the post office. Thus, ePost provides the capacity to write letters online which makes communication easier.
2. You can make use of pickup services that costs Rs 6/- per page wherein the message will be collected from your doorstep.
3. You can provide a soft copy of the message (A4 size papers) in a pen drive or otherwise.
4. You will be charged Rs 10/- per page per recipient in ePost services .
5. The post office then feeds the details in the system. The addressee’s Post office takes a printout of hard copy of the message, enveloped, and delivers it to the addressee’s address through postmen like other letters at the postal addresses.
6. In case the message is undelivered for whatever reason may be, it will be returned to the sender.
8. The India Post offers special discounts to corporate users.
FAQs on ePost:
Q1. What is ePOST?
Ans: Through ePost one can send their messages, either hard or soft copy, to any address in India that gets delivered physically by the postman. India ePOST sends messages as a soft copy through the internet and at the destination, it gets delivered to the addressee in the form of a hard copy.
Q2. Where can the ePOST facility be availed?
Ans: One can avail of ePOST facility at 13000 Post Offices across India.
India Post is constantly upgrading the network. Customers can also avail of the India ePOST facility from their premises – Corporate ePOST & Pre-Paid User.
Q3 What is the cost of ePOST?
Ans: ePOST costs just Rs. 10 per page of A4 size. You can send e post at a lucrative cost. For Corporate customer, ePOST costs Rs.6 per page of A4 size paper and it is Rs5/- per page if it is for Bulk booking.
Q4 Whether handwritten, multilingual, and picture messages can be sent through ePOST?
Ans: Yes, handwritten, multilingual, and picture messages can be sent through ePOST by scanning. You can send e post using a multilingual text editor, downloading fonts.
Q5 Whether ePOST message can be sent to anywhere in the world?
Ans: For physical/hard copy delivery ePOST message can be sent only to addresses in India.
Q6 Whether the customer can give the ePOST message in Pen drive/C.D for sending?
Ans: Yes, customers can give the ePOST message in Pen drive / CD incorporating the address and e-mail IDs of the recipients for sending.
Q7 Within what time will the ePOST message be delivered?
Ans: Transmission of ePost messages will be on the same day of booking to the destined ePost center. ePOST center will get it printed and the ePOST message will be delivered by the postman at the destination in the form of hard copy.
More FAQs on ePost service:
Q8 If the prepaid recharge is not fully used, is there a provision to get a refund of the balance amount?
Q9 Any receipt will be granted to customers for ePost message booked at the counter of Post Office?
Q10 Whether ePOST message can be delivered at the window of receiving Post Office?
Q11 Whether the facility of delivery of ePOST message through post box/post bag rented by the addressee is available?
Q12 What is ePOST CORPORATE?
Ans: Not only retail customers, but business customers can also use ePost services as it is quicker, economical, and convenient for them through ePOST CORPORATE.
In other words, ePOST Corporate service enables corporate customers including Government Departments and Public sector undertakings(PSUs). Further, ePost allows SMEs and Companies, etc to design, and direct the messages as per their business necessities from their office sites by using the internet.
Firstly, your message transmits electronically in a soft copy. Subsequently, the destination office downloads it. India Post arranges for delivery at the addressee’s doorstep in the form of hard copy by means of a network of more than 1,55,000 Post Offices.
Q13 Can corporate customers book ePOST messages from the premises?
Ans: Yes. Corporate Customers can book so by having a business agreement with India Post beforehand through the ePOST CORPORATE service.
Now let us know how to post a speed post letter.
How to send a Letter by Post?
In case of any issue in speed post service, you can call Speed post Customer care.
The Steps to post a letter are as follows:
Step 1: You may have to purchase an envelope in a post office and place your letter inside the envelope. Paste it with glue and write “Speed Post’’ at the top.
How to write speed post address?
Step 2: Write down the addressee’s name and address along with the phone number on the left side of the envelope.
The Step 3: You have to write your name(sender`s), address, with street name, Door Number, City, State, phone number, and correct pin code on the right side of the envelope.
Step 4: You may have to tender the envelope at the Post office counter. The Postal Assistant will estimate the rate based on the weight and destination.
Step 5: The Post office counter staff generates a printout of your receipt and attach your shipping labels.
Now the courier takes its quickest route towards destination either through airlift or trains and delivers to its destination.
You can track and trace your speed post article at every stage minutely with the date and time of the update using Speed Post Tracking.
You may also prefer to check through an informative app called “Post Info’’ which also enables you to calculate the postal charges of speed post, registered post, or any other postal service or postal schemes.
In conclusion, now you know how to post a letter online. Using ePost services one can send their messages quickly apart from being cheaper in price also. Thus, India Postal services which were restricted to the geographical boundaries of India has crossed the Indian frontiers with the advent of ePost service.
ePost is even offered across the globe from India. But global messages will be delivered in electronic mode only and not a hard copy.
However, the message will be delivered in hard copy if the addressee resides in India. Hope you too use this ePost service to greet your friends in surprise or when you need them otherwise.
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